AppFolio
Mid-market property management companies (50-5,000+ units) that want a modern interface with strong automation and marketing tools
Rent Manager
Mid-to-large property managers with diverse, mixed-use portfolios who need deep customization and enterprise-grade accounting
Score Comparison
Pricing & Features
Making Your Decision
When to Choose AppFolio
Mid-market property management companies (50-5,000+ units) that want a modern interface with strong automation and marketing tools
AppFolio is the gold standard for mid-market property managers who want speed, a modern interface, and AI-powered automation. Its 50-unit minimum and annual contracts mean it is not suitable for small landlords, but for growing management companies it delivers exceptional capability per dollar.
Strengths
- Modern, intuitive interface with AI-powered leasing automation and marketing tools
- Scales from 50 units to 5,000+ with tiered Core, Plus, and Max plans
- Excellent tenant and owner portals with mobile-first experience
- Handles residential, commercial, student housing, and community associations
Limitations
- 50-unit minimum locks out smaller landlords entirely
- Hidden onboarding fees and required annual contract add to total cost
- Reporting and ledger customization trails legacy platforms like Yardi and Rent Manager
When to Choose Rent Manager
Mid-to-large property managers with diverse, mixed-use portfolios who need deep customization and enterprise-grade accounting
Rent Manager is one of the most feature-rich and flexible property management systems available, backed by nearly four decades of development. Its power comes at the cost of a dated UI and a steep learning curve. Best for experienced operators managing diverse property types who need depth over simplicity.
Strengths
- Extremely deep feature set with 450+ built-in reports and full double-entry accounting
- Handles all property types — residential, commercial, self-storage, manufactured housing, and short-term stays
- Dedicated customer success teams, Rent Manager University training, and comprehensive knowledge base
- Longest track record in the industry (37+ years) with continuous modern development
Limitations
- Interface feels dated with more clicks than necessary for everyday tasks
- Steep learning curve — requires significant training investment for new teams
- Add-on fees and per-user charges make total cost less transparent than advertised
