Notion Wins
Winner
VS
Score Comparison
Criteria
Notion
Smartsheet
Overall Score
8.4
7.8
Ease of Use
8.0
7.5
Features
8.5
8.5
Collaboration
8.5
7.5
Pricing/Value
9.0
7.5
Integrations
7.5
8.5
Pricing & Features
Specification
Notion
Smartsheet
Starting Price
Free / $8/mo
Free / $9/mo
Free Tier
Pricing Model
Freemium
Freemium
Making Your Decision
When to Choose Notion
Knowledge workers who want docs, wikis, and tasks in one flexible workspace
Notion reimagines project management as part of a broader knowledge workspace, ideal for teams who value flexibility and documentation but may frustrate those wanting traditional PM features.
Strengths
- Incredibly flexible with databases, docs, and wikis combined
- Generous free tier for personal use
- Beautiful, clean interface with powerful linking
- Template gallery with thousands of community templates
Limitations
- Not purpose-built for traditional project management
- No native Gantt chart without workarounds
- Limited automation compared to dedicated PM tools
When to Choose Smartsheet
Excel power users who need spreadsheet-style project management with Gantt charts
Smartsheet bridges the gap between spreadsheets and project management, making it ideal for organizations that rely heavily on Excel but need more PM structure.
Strengths
- Familiar spreadsheet interface for Excel users
- Powerful Gantt charts and dependencies
- Strong automation and workflow capabilities
- Excellent for data-heavy project tracking
Limitations
- Interface feels dated compared to modern PM tools
- Collaboration features less intuitive than competitors
- Steep learning curve for non-spreadsheet users
